Welcome to the SANBS Purchasing Department
Who we are
PURHASING is a department under the direction of South African National Blood Services (SANBS) Chief Financial Officer (CEO) Mr Stan Coffey and is responsible for the procurement of goods and service on behalf of SANBS.
What we do
We focus on providing maximum benefit for our colleagues and SANBS employees through collaborative purchasing and professional support.
Centralisation of Buying
SANBS benefit in the following ways:
- Price and service benefits through collaborative purchasing
- Sharing in best purchasing practice through networking and interacting with purchasing experts
- Reduction of duplication in purchasing activities within SANBS which are also costly
Benefits
How does purchasing adds value to SANBS?
A centralised purchasing strategy offers the following benefits to SANBS:
- Access to group purchasing contracts with favorable pricing and terms that are based on the buying power and leverage a larger organisation than a single department or division;
- Using a reduced number of quality suppliers with USER input on identification, qualification and selection of the successful suppliers;
- Reducing their staff and administrative costs inherent to the popular 'three quote system' used for repetitive buying;
- Saving time for their buyers, allowing them to make their skills and resources available to attend to matters of strategic importance;
- Spreading costs over a greater turnover;
- Creating an opportunity for the experts that are available at division and within SANBS, to contribute to the structuring of a common beneficial business transaction;
- Creating an environment for interchange of ideas, sharing of new developments and benchmarking of activities;
- Focusing on and specializing in specific goods and services contracts that are common to the majority of our department and division;
- Ensuring that an objective and transparent tender process is used
- Offering user-friendly catalogues and auditable contracts.
Determine your return on investment with Purchasing Dept
Like any investment, a department or division's investment in Purchasing should produce a satisfactory return on that investment.
To determine your return on investment requires three calculations:
- Base lining the Organization’s current procurement spend on the relevant commodity or service and comparing it to the pricing available through Purchasing Department.
- Calculating the cost to company of staff and other resources that would normally be involved with the procurement of the commodity or service on behalf of the organization; and
- Calculating any other expenses related to your time consumed by sourcing quotation, delay in payment and losing on price benefits (bulk buying) or contracting and comparing that to any service receives from PURCHASING.
- Your actual savings in a) above will depend on how well-managed the contract categories are currently as well as how effective and your planning are at getting your request through Purchasing to establish contracts.
If any of the above savings exceed your investment, your purchasing department can count the net savings towards its savings goals for the year.
How to become a supplier
STEP 1: |
Consult with the Purchasing Dept whether we have an existing contract for the category of goods or services that the supplier offers. Note that a supplier can only be added to the Department’s supplier database if we have an existing contract or intend to put a contract in place for the category of goods or services that the supplier supplies. |
STEP 2: |
Should Purchasing Dept have such a contract category, a supplier can be placed on our supplier database in one of the following ways:
- A user Department can nominate and recommend a supplier for consideration, with specific reference to that Department's previous positive experience with the supplier and compliance with the SANBS internal procurement policy. Note that nomination or recommendation by a User Department does not automatically imply acceptance by the Purchasing Dept of that supplier;
- The supplier may apply directly to the Purchasing Dept to be placed on our supplier database.
- A supplier may respond to a public tender as advertised in the media or on our website tender bulletin.
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STEP 3: |
Any new applicant will be issued with an application form, to be completed and submitted for consideration by the Purchasing Dept should the application be successful, the supplier will either be notified of future relevant tenders or, if in response to an advertised tender, of the Purchasing Department’s decision on awarding of the tender. |
Current Purchasing Contracts
Adcock Ingram - www.purco.co.za/index.php/views/supp_view/afrinex/ (please advise) |
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Standard contract terms & conditions
Purchasing Tender Conditions - www.purco.co.za/uploads/documents/company_documents/PURCO_Tender_Conditions.pdf (please advise)
Tender fees
| Tender fees |
Amount:
A standard tender fee is determined for each year. For the 2009 calendar year the standard tender fee amounts to R500, plus VAT. Depending on the nature and scope of a specific tender, a special tender fee for a specific tender may be determined. Any special tender fee will be clearly communicated in the relevant tender document.
Method of payment:
Tender fees are preferably payable by electronic transfer into SANBS bank account or paid in our Petty Cash Office in Constantia Kloof. All payments must clearly indicate the supplier's name and tender number on the bank deposit slip or electronic transaction as a reference.
Sales reports and service fees:
Suppliers are contractually bound to submit quarterly sales reports to PURCHASING on the value of all sales to all SANBS Departments or Zones. Suppliers who do not comply with this obligation will not be entitled to tender for future Purchasing contracts and SANBS Department / Division or Zones are discouraged from trading with these suppliers.
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Contracts (1) Contracts
(2) Current Tenders
Purchasing Tips (News)
BBBEE summary
SANBS is currently in the process of obtaining our own BEE scorecard and determining our BEE contribution level in compliance with the legislation. The result will be published on this website and in our newsletter. Also see SANBS BEE - status (www.purco.co.za/index.php/bee/purco_s_bee_status/ please advise).
Purchasing Department will also communicate with our suppliers on how to comply with the new BEE Codes of Good Practice.
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